NDIS Audit – Verification
GCC is an Approved Quality Auditor for the NDIS practice standards. We offer both Verification and Certification assessments for NDIS providers.
About the Verification audits
Providers requiring a verification quality audit usually deliver lower risk/lower complexity supports and services. Many providers requiring a verification audit are already subject to professional regulation as a requirement of doing business, for example through the Australian Health Practitioner Regulation Agency (AHPRA) and other professional bodies.
Professional regulation means a practitioner must already meet set standards and is subject to ongoing monitoring of their competency to practice, including through continuing professional development.
Because of the existing obligations of these providers to their relevant professional bodies, and the less complex support types delivered, the provider will engage GCC Auditors to complete a desktop review of the required documentary evidence outlined for each profession in the Verification Module.
Fill out the form below to find out more
The verification process
Apply for Registration with the NDIS Commission
You can register through the Application Form available on the NDIS website. Before starting your application, we recommend that you:
- Read the Provider Information Pack
- Read the Provider Registration Process
- Review the New Providerssection of the NDIS commission website if you are applying for the first time
- Review the Registration Renewalinformation if you are renewing your registration
Using the resources above, you will be required to complete a self-assessment against the standards that you will be measured on during the application.
Upon completing your application, the NDIS Quality and Safeguards Commission will email you an ‘Initial Scope of Audit’ with a summary of your requirements and direction as to whether you must conduct a verification or certification audit.
During your application process, you’ll create a provider account and will gain access to the Provider Portal.
Request a NDIS Verification Quote from GCC
When you’ve received your ‘Initial Scope of Audit’ email, you can easily request a quote using our easy online form.
Upon receiving your request, GCC will contact you and can walk through the process and costs associated with your audit.
Confirm your Quote and Begin the Audit
Upon confirmation of your quote with GCC, we will thoroughly review your scope of audit details and ensure all are correct or advise you to submit a ‘Variation of Registration Form’ if we discover discrepancies. This ensures your accuracy with the Commission’s records.
Please note: It’s the responsibility of your business to advise GCC of any changes.
This stage of the process requires a GCC auditor to thoroughly review the self-assessment and supporting documentation that you provided to the NDIS Commission during your application.
You will need to supply
- Qualifications relevant to registration groups
- Expertise and experience
- Certificate of completion of the NDIS worker orientation module
- Human Resource Management processes/policies and records
- Incident management processes/policies
- Complaints management processes/policies and
- Risk management processes/policies.
The Verification Audit will be conducted remotely, and no site visit is required.
The Verification Audit Report is sent back and will let you know of any areas of non-compliance and actions required.
Upon completion of the visit, your auditor will provide you with preliminary findings in the form of an audit summary. The detailed report is due within seven days of the audit date. The auditor will advise you of any areas of non-compliance and actions required. Major non-conformities require corrective action within 90 days. Minor non-conformities do not preclude you from gaining a positive recommendation for registration but require you to submit a plan of action that is accepted by the auditor. Minor non-conformity corrective actions will be evidenced at the next audit.
You can review and give feedback on the report before GCC submits it to the NDIS Commission. This submission must be made within 28 days from the date of the audit.
The decision is made by the NDIS Commission, and you will be notified directly from them.
If you are successful:
- You’ll be given your Certificate of Registration which confirms the details of your services and/or support that your business offers, the period of your registration and any additional information relating to maintaining your registration.
- Your business will be added to the Provider Register so that participants can view and engage you for services
- You will be required to reverify in three years’ time.
If you are unsuccessful:
- You may contact the Commission and request that your application be reviewed. This request must be made within three months of you receiving the decision.
Frequently Asked Questions
NDIS Audit process Questions
Our flexible booking approach means we’re ready when you are. Our NDIS Coordinator will talk to you about the requirements you need to meet for a successful audit. We will provide you with the information you need to prepare for the audit and only then schedule a date.
This allows us to book you in quickly, once we know you are ready.
We strive to use local auditors to save our clients unnecessary costs. We have auditors in Sydney, Melbourne, Brisbane, Perth, Adelaide, Newcastle, Wollongong, Bendigo, Ballarat, Gold Coast, Sunshine Coast, Geelong, Mornington Peninsula, and other regional areas.
The NDIS Commission will undertake a formal assessment in accordance with internal procedures and legislative requirements. They will be in contact with you if there is any further information required to assist the NDIS Commissioner in making the final decision.
There is no legislated timeframe regarding finalising an application after audit report has been received. This all depends on the complexity of each application. The Commission are working on case-by-case basis to finalise each application accordingly with due process.
The NDIS Commission will email you the outcome once your application is processed and a decision made.
They are processing a high volume of applications and ask for your patience.
If you wish to enquire about the status of your application, please contact the NDIS Commission directly – 1800 035 544
If they request any additional information from us, we will keep you updated so you are aware of the progress of your application.
NDIS Audit Requirements Questions
A comprehensive checklist will be provided to you if you decide to undertake your audit with GCC.
You will also have an NDIS Audit Coordinator to assist you with any questions you have.
As auditors, we are unable to provide you with templates or policies, etc., but we can guide you in the right direction if you have a question about how to meet the requirements.
The focus areas of the audit will be:
- Policies and procedures (systems) to meet the NDIS Practice Standards and Quality Indicators relevant to your scope.
- Worker Screening documents and evidence of appropriate qualifications (where applicable)
- Business insurance
The required qualifications for each occupation group are set by the NDIS Commission and consider professional registration requirements and the industry requirements.
The last pages of the document outline the qualification required for each registration group. As you scroll up you will see what evidence the auditor will need to sight to evidence the qualifications.
Level 1 and 2 support coordination fall under registration group 0106 – Assistance in coordinating or managing life stages, transitions, and supports. This registration group does not have any mandatory qualifications or memberships to be able to deliver supports and falls under the Core Module standards. Providers must demonstrate suitability by meeting the Core Module Practice Standards and Quality Indicators. Auditors will consider how the provider is managing any potential risks associated with the delivery of this support/service and any specific opportunities for improvement.
Level 3, known as 0132 Specialist Support Coordination, is a specialised registration group centred around complex participant needs and circumstances. Typically, Social Workers and Psychologists are approved however each submission is subject to individual assessment of qualifications, memberships, and professional development by the Commission. Providers must demonstrate suitability by meeting the Core Module and Module 4 Practice Standards and Quality Indicators. Auditors will consider how the provider is managing any potential risks associated with the delivery of this support/service and any specific opportunities for improvement.
NDIS Registration questions
You can complete an “application for variation of registration” form (obtained from the NDIS Commission) to request removal of a registration group between audits. Otherwise, simply do not claim any line items that fall under that registration category for the period of your registration. Once it comes time for renewal of your registration you can select to remove it.
The NDIS Commission does not charge a fee for registration.
- Provisional audits assess the documentation and readiness of a provider to start providing NDIS services. It does not require involvement from participants or seek evidence of implementation. If you undertake a provisional audit, you will be required to undergo a full certification audit within 18 months of your registration being granted.
- Full Certification audits are completed by providers who are registered with the NDIS Commission and/or have existing participants. Stage 1 looks at the documented systems (policies and procedures etc.) and then during stage 2 of the audit, the auditor will interview participants and workers. This is done to ensure the companies systems are being implemented appropriately. A mid-term audit is required 18 months after the NDIS approves the application. The mid-term audit reviews the Governance and Operational Management practice standards as well as various focus areas depending on the providers’ previous audit.
- A certificate of currency for current insurance that meets the minimum level of cover commensurate to the scope of the provider.
- Providers should seek professional advice as to the type and amount of insurance that is necessary.
- Public liability is mandatory in most cases.
- Professional indemnity insurance is required when you provide professional advice as a part of your services.
- If you have workers, you may need to have workers’ compensation insurance.
You can only provide services to NDIA managed participants once the NDIS Commission has approved your application and sent you a certificate of registration.
Providers often want to change from a sole trader to a company for tax purposes however there may be other reasons you wish to change your ABN.
The NDIS Commission tracks provider registration based on the providers ABN. This means, any changes to the ABN will require the provider to apply for a new registration under that ABN with the commission.
We have assisted many providers through this process and provide notification to the NDIS Commission on your behalf. Please contact us and we can assist you.
If you are an unregistered provider, you will still need to meet certain requirements and ensure you follow the NDIS code of conduct. You can find out more here.