National Disability Insurance Scheme (NDIS)
GCC is an Approved Quality Auditor for the NDIS practice standards. We offer both Verification and Certification Audits for NDIS providers.
About National Disability Insurance Scheme (NDIS)
There are around 4.3 million Australians who have a disability. The National Disability Insurance Scheme (NDIS) provide more than $22 billion in funding a year to an estimated 500,000 Australians who have permanent and significant disability.
The National Disability Insurance Scheme (NDIS) connects people with a disability with services in their community, such as doctors, therapy, support, and care. People with a disability (participants) are connected with support services (providers) and provided with funding to access support.
About the NDIS commission
The National Disability Insurance Scheme (NDIS) Quality and Safeguards Commission (the “NDIS Commission”) is the Federal Government regulatory body overseeing the administration and regulation of the NDIS.
GCC is approved by the NDIS Commission and JAS-ANZ to undertake quality audits against the NDIS Practice Standards. All functions related to approved quality auditors and the assessments are covered under the National Disability Insurance Scheme Act 2013 Act.
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The process to register as an NDIS provider
Registering as an NDIS provider allows participants to use their NDIS funding to access your services. Being registered means your business meets the quality and safeguard requirements of NDIS providers.
- Complete the online application form
- Send your Initial scope of audit to GCC (Approved quality auditor)
- Undergo an audit with our experienced auditors
- The NDIS Commission assesses your application and makes a decision
- Receive your application outcome
What is the NDIS Audit?
The NDIS audit is an assessment of the of NDIS providers and their key personnel to deliver NDIS supports and services. GCC as your Approved Quality Auditor, firstly will check that the scope of audit is accurate and then will begin the audit process.
GCC auditors will complete their assessment in a way that takes your organisation’s size and scale, and the scope and complexity of the services being delivered, into consideration. The auditor will work with you to help you understand the findings and give you the opportunity to ask and answer any questions. The auditor will submit the outcome of their audit to the NDIS Commission through an online portal.
There are two NDIS Audit pathways:
NDIS Verification Audit
The NDIS verification process is for providers who offer lower risk or lower complexity supports and services.
Many providers in this category are already subject to professional regulations from other bodies.
This is a desktop review of evidence as requited by verification module.
NDIS Certification Audit
The NDIS Certification audit process is for providers offering higher risk or more complex supports. They must meet the requirements of the core module and supplementary modules for the supports they deliver.
The certification audit will include document reviews, site visits and interviews with NDIS workers and participants.
Verification and certification audits for NDIS providers
All registered NDIS providers must undertake a third-party quality assessment by way of either certification or verification against the NDIS Practice Standards. Providers delivering lower risk or less complex services undertake a Verification assessment to the NDIS Practice Standards.
Frequently Asked Questions
NDIS Audit process Questions
Our flexible booking approach means we’re ready when you are. Our NDIS Coordinator will talk to you about the requirements you need to meet for a successful audit. We will provide you with the information you need to prepare for the audit and only then schedule a date.
This allows us to book you in quickly, once we know you are ready.
We strive to use local auditors to save our clients unnecessary costs. We have auditors in Sydney, Melbourne, Brisbane, Perth, Adelaide, Newcastle, Wollongong, Bendigo, Ballarat, Gold Coast, Sunshine Coast, Geelong, Mornington Peninsula, and other regional areas.
The NDIS Commission will undertake a formal assessment in accordance with internal procedures and legislative requirements. They will be in contact with you if there is any further information required to assist the NDIS Commissioner in making the final decision.
There is no legislated timeframe regarding finalising an application after audit report has been received. This all depends on the complexity of each application. The Commission are working on case-by-case basis to finalise each application accordingly with due process.
The NDIS Commission will email you the outcome once your application is processed and a decision made.
They are processing a high volume of applications and ask for your patience.
If you wish to enquire about the status of your application, please contact the NDIS Commission directly – 1800 035 544
If they request any additional information from us, we will keep you updated so you are aware of the progress of your application.
NDIS Audit Requirements Questions
A comprehensive checklist will be provided to you if you decide to undertake your audit with GCC.
You will also have an NDIS Audit Coordinator to assist you with any questions you have.
As auditors, we are unable to provide you with templates or policies, etc., but we can guide you in the right direction if you have a question about how to meet the requirements.
The focus areas of the audit will be:
- Policies and procedures (systems) to meet the NDIS Practice Standards and Quality Indicators relevant to your scope.
- Worker Screening documents and evidence of appropriate qualifications (where applicable)
- Business insurance
The required qualifications for each occupation group are set by the NDIS Commission and consider professional registration requirements and the industry requirements.
The last pages of the document outline the qualification required for each registration group. As you scroll up you will see what evidence the auditor will need to sight to evidence the qualifications.
Level 1 and 2 support coordination fall under registration group 0106 – Assistance in coordinating or managing life stages, transitions, and supports. This registration group does not have any mandatory qualifications or memberships to be able to deliver supports and falls under the Core Module standards. Providers must demonstrate suitability by meeting the Core Module Practice Standards and Quality Indicators. Auditors will consider how the provider is managing any potential risks associated with the delivery of this support/service and any specific opportunities for improvement.
Level 3, known as 0132 Specialist Support Coordination, is a specialised registration group centred around complex participant needs and circumstances. Typically, Social Workers and Psychologists are approved however each submission is subject to individual assessment of qualifications, memberships, and professional development by the Commission. Providers must demonstrate suitability by meeting the Core Module and Module 4 Practice Standards and Quality Indicators. Auditors will consider how the provider is managing any potential risks associated with the delivery of this support/service and any specific opportunities for improvement.
NDIS Registration questions
You can complete an “application for variation of registration” form (obtained from the NDIS Commission) to request removal of a registration group between audits. Otherwise, simply do not claim any line items that fall under that registration category for the period of your registration. Once it comes time for renewal of your registration you can select to remove it.
The NDIS Commission does not charge a fee for registration.
- Provisional audits assess the documentation and readiness of a provider to start providing NDIS services. It does not require involvement from participants or seek evidence of implementation. If you undertake a provisional audit, you will be required to undergo a full certification audit within 18 months of your registration being granted.
- Full Certification audits are completed by providers who are registered with the NDIS Commission and/or have existing participants. Stage 1 looks at the documented systems (policies and procedures etc.) and then during stage 2 of the audit, the auditor will interview participants and workers. This is done to ensure the companies systems are being implemented appropriately. A mid-term audit is required 18 months after the NDIS approves the application. The mid-term audit reviews the Governance and Operational Management practice standards as well as various focus areas depending on the providers’ previous audit.
- A certificate of currency for current insurance that meets the minimum level of cover commensurate to the scope of the provider.
- Providers should seek professional advice as to the type and amount of insurance that is necessary.
- Public liability is mandatory in most cases.
- Professional indemnity insurance is required when you provide professional advice as a part of your services.
- If you have workers, you may need to have workers’ compensation insurance.
You can only provide services to NDIA managed participants once the NDIS Commission has approved your application and sent you a certificate of registration.
Providers often want to change from a sole trader to a company for tax purposes however there may be other reasons you wish to change your ABN.
The NDIS Commission tracks provider registration based on the providers ABN. This means, any changes to the ABN will require the provider to apply for a new registration under that ABN with the commission.
We have assisted many providers through this process and provide notification to the NDIS Commission on your behalf. Please contact us and we can assist you.
If you are an unregistered provider, you will still need to meet certain requirements and ensure you follow the NDIS code of conduct. You can find out more here.